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gantthead blogs
by - Andy Jordan
Project management isn't just about delivering on time, scope, budget and quality. It's about developing people - teams and individuals - let's explore that a little more!
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The new guy gets it, shame about some of the others
categories:
Leadership,
Skills Development
Well last week's introduction of the new guy seems to have prompted some really great comments (thank you, it's good to know that I'm not alone at this keyboard), so he's back for more.
He and I were reviewing a project plan today that had been provided by a vendor. The plan was 'OK' but wasn't anything remarkable. I was focused on the tasks, depndencies, resource assignments, durations, etc, but I wanted the new guy's insight. With no hesitation he said - they just copied a plan for another client.
He was right (OK, the vendor left the client's name in one place), but it's telling that I didn't pick up on it - he did. I've been doing this for years and I'm supposed to be an expert - heck I even have my own blog, but it took a complete rookie to pick up on the core problem - it wasn't a plan that considered our needs and circumstances.
There are a couple of lessons here. First off those of us that have been doing this for a long time need to constantly ensure that we aren't taking things for granted - they lead to assumptions that are inaccurate and you end up not seeing the forest for the trees. We are all in leadership positions to some degree, and that means that we have to always be on our game - people are looking up to us.
The second lesson is more basic project management, and maybe slightly off topic for the people side of project management, but....
Don't mail it in.
I don't care if one project is virtually identical to a previous one, there are different people, different needs, different external factors, etc impacting the project and you can't just recycle a previous plan - that's not project management, it's corner cutting!
Please keep commenting - I love to read them, and it's much more fun than checking my articles to see how bad the score is :-) |
Meet the new guy
categories:
Leadership,
Skills Development
I know I'm jumping around a bit on these early posts - I'm just trying to throw some ideas out and see what generates the most interest - bear with me (please!).
I want to introduce you to the new guy. He's a real person that I am working with at one of my clients right now. In fact he's a Gantthead member - and yes he knows I'm doing this to him!
The new guy is someone who is a few years out of school, and he's now looking to break into project management as the next step in his career. He's taken an introductory course and he's now looking for an opportunity to put the skills that he's learned into practice. I think I'm going to use him as an example in a few of these blog entries, because he's currently the individual that's teaching me the most about project management.
That might sound odd - after all, I'm supposed to be giving him the development opportunity, but his complete lack of any preconceived notions is really pushing me back to the basics and forcing me to set aside the biases that have come with my experiences - it's very refreshing. At the same time it's immensely rewarding to see the return on the investment of time and effort in his growth and development - I love passing on my knowledge and expertise.
So let's meet the new guy in a little more detail.
Today he and I had a meeting to review his first tentative steps at a project charter. I couldn't fault the format (he used one of my company's), and clearly he got the concept behind the various sections. He also understood the different roles that exist on a project - sponsor, team, etc. Clearly the training he had taken and his own fundamental business acumen had created a strong foundation.
My learning point today was that no one had helped him to understand the perspective that each of those roles would have. For example, we spent some time discussing the difference between the required end state (success criteria) and the scope. As the sponsor for this project I explained that I wanted to define for the project what the end state would look like - what would the project have to deliver in terms of business values / changes to satisfy me. This is clearly different from defining what specifics will be included and excluded.
I could see that the new guy really had an epiphany with this - no one had outlined the driving forces behind the roles on a project - what motivates the sponsor, not just what is their 'job' on the project.
But this was also an epiphany for me - after all my years in project management I just assume that people know what the motivators and drivers for roles are - I'll frequently have discussions with people about hoe to get what they want from an individual based on their personality, priorities, etc, but rarely based on their role.
What am I trying to get at? Well I guess for those of use that find ourselves in coaching and mentoring roles it's to never assume - be prepared to help your teams grasp things that we just take for granted. For those that are growing as PMs, don't be afraid to ask (apologies for the cliche) - challenge, push, question until you do understand.
What are your experiences with these 'a-ha' moments - the seemingly minor interactions that really drive home that not everyone sees things the same way we do. |
Hey - who took all the baby boomers?
categories:
Career,
Skills Development
My mind was tweaked by this comment on one of my earlier blog entries by Marshall King:
......... I have tried to apply the people development approach as you describe on most of my projects however, it is becoming increasingly difficult as schedules compress due to management demands on getting to the revenue or strategy deliverable rapidly without consideration for quality and understanding or providng the necessary resources..........
I have to agree with Marshall, in an increasingly competitive market enviornment, and with less money available in the current economic slowdown that seems set to make its way across the globe, there is increasing pressure to 'cut corners' to deliver. There are exceptions of course - the drug research industry is never going to rush to market at the cost of quality, but time to market is increasingly becoming a differentiator.
You don't need me to tell you that is a short sighted approach, but right now it's even more short sighted. Everywhere you turn baby boomers are turning 60 and leaving the workforce. That's a lot of experience that is no longer available and it needs to be replaced. this has a knock on effect all the way down company management structures and suddenly there are opportunities for more an more people to take on management and leadership positions. But how can these people succeed if they aren't given a chance to develop their people skills? All that will happen is that we'll have a lot of people that haven't been given the chance to develop and practice the skills they need to be successful in new and expanded roles. And the mentors and coaches that they would normally turn to are relaxing and enjoying their post work life.
What do you think - are you seeing a skills loss in your organisation as the baby boomers move on, or am I worrying unnecessarily? |
The project management career - time for a fresh approach?
categories:
Career,
Leadership
So how did you get into project management? In my case it was simply a case of right place, right time - I was in a relatively small company that didn't have formal project management, but did have the need to undertake a major, industry wide initiative. I didn't run as fast as everyone else and the rest is history.
I'm guessing for most people here the decision to become project managers was taken tactically, rather than strategically. What I mean by that is that few people sit down with their guidance counsellor and seek out advice as to how to become a PM. Instead, what tends to happen is that people look for ways to advance their career from (say) software developer or business analyst, and project management seems like a natural step.
The project management industry makes it easy for people to break in this way - easily accessible project management training, a certification path that is far from exclusionary and tools that are (almost) an every day part of office productivity suites. Employers want to encourage their staff to develop, and often provide opportunities to put these skills into practice on projects.
Now don't get me wrong, this approach can work, but I think that this sells our industry short. You can't become a great project manager by simply learning about WBS and risk management plans - you need to learn how to manage. We are seeing more and more universities and colleges offering project management programs, and that is definitely a trend that I am a big fan of, but this is only the start.
Project management has to be seen as an opportunity to develop and showcase leadership and management skills - it has to be seen as a valid stepping stone to future operational leadership positions by both employers and by project managers. A project is a business in microcosm, and it needs to be run by someone who can manage and lead, not just drive a scheduling tool - that way we get better PMs, better project teams, better project success and a better group of future company leaders. |
Welcome to the people side of people side of project management!
categories:
Overview
Hmm, well now I have a blog, guess I'd better think of something intelligent to say!
Let's start by telling you what I intend to make this about. Throughout my career I have focused on developing people. I don't believe that any sponsor wants me to deliver a project on time, on scope, on budget and on quality if half the project team goes ahead and quits - that kind of collateral damage gets expensive.
The smart PM has to balance the needs of the project with the needs of the project team - developing skills, preparing the ground for the next project, improving the quality of the project management capabilities in the organisation (oh yeah, I'm Canadian so get used to S instead of Z and a few extra 'U's here and there).
I'm going to try and explore some of these topics on here, and I want to hear from you - agree or disagree this will be a much better blog with your input.
I hope you enjoy reading it as much as I am going to enjoy writing it. |
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| "Life is a great big canvas; throw all the paint you can at it."
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| - Danny Kaye |
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